Frequently Asked Questions


Why hold an event at Conservancy of Southwest Florida?

The Conservancy is a 50-year-old organization that takes pride in their outstanding customer service and attention to detail. We offer a unique venue where you can enjoy the beauty of the nature that surrounds you right in the heart of Naples in our newly renovated facilities.

Do you provide catering?

We work exclusively with four different caterers - Crave Culinaire, Russell's Clambakes, Service by Jordan and Matthews & Gardner. You can contact them directly for information on menus, pricing and availability. For more information and contact information available on the Food and Beverages page.

Can we bring our own caterer, food or beverages?

No.  We have four exclusive caterers at the Conservancy. The experienced caterers can work with you to customize a menu to meet your needs whether its dietary, ethnic or budgetary.

Do you provide Audio/Visual equipment and support?

Each space has different built in AV capabilities. Eaton Conservation Hall has a state of the art theater with lighting, sound, screen, projector, and more. Use of the equipment is included. Prior to your event the Event Manager will meet with your designated AV Technician for a training session and they will be responsible for running your AV during your event or you can request an on site AV Technician for an additional charge.  The outdoor spaces do not include any AV but we can recommend an outside vendor and help coordinate. Classroom spaces include AV. Please inquire within.

Booking Process


How do I book an event?

To book, please complete the event request form or call Event Coordinator Chanel Dellentash at 239.430.2240 and we will get back you in a timely manner. After an initial conversation to understand your needs, we will arrange a site visit, provide an initial cost estimate and begin the process of making your event a success.

When do I need to commit to a date and room?

It is best to secure the date and space as soon as you are ready to move forward with scheduling your event. However the absolute latest we can arrange a successful event would be 10 days in advance. Events can be booked 12months in advance based on availability.

What happens when I'm ready to secure the event?

Contact the Event Coordinator and she will put a contract together for you. A deposit will be required at that time.

Pricing


What are the average prices for an event at the Conservancy?

Pricing will vary depending on the space you would like to use for your event, as well as the relationship level shown on the price sheet. You can choose from Eaton Conservation Hall, Eaton Conservation Hall with the addition of the outdoor Lutgert Commons Area, just the Lutgert Commons Area or the Allyn Family Lagoon and Dock.

What is the cancellation policy?

You may cancel the Event at least 60 days prior to the Event.  If the event must be canceled after the 60 days, you will only receive a refund for any previous payments if the facility is able to rebook the space on the date in which you had held and canceled.  Caterer cancellation policy separate, review their contract for more information.